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STEP 1 - INFORMATION GATHERING

You have decided what to study?
The list of programmes offered for next semester:

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Master of Science (Computer Science)
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Master of Science (IT-Management)

You know the type of programmes available in AITI?
AITI only conducted Offshore Programme (Program Pesisir)

Offshore Programme (Program Pesisir) is a postgraduate programme offered off-campus (outside UTM Skudai campus) at reputable study centres. The mode of registration is by part time and the lectures are usually conducted during weekends. The normal tuition fees (are NOT applicable for this type of programme.

What are the qualifications needed?
After have decided which programme of study is of interest to you, kindly check that you have the correct qualifications to be accepted for that programme.

General requirement for entry are:

Master’s Degree:

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A Bachelor’s degree with good honours from Universiti Teknologi Malaysia or any other institutions of higher learning recognised by the Senate; or
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A qualification equivalent to a Bachelor’s degree and experience in the relevant field recognised by the Senate.

Doctoral:

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A Master’s degree from Universiti Teknologi Malaysia or any other institutions of higher learning recognised by the Senate; or
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Other qualifications equivalent to a Master’s degree and experience in the relevant field recognised by the Senate; or

Certain faculties may request additional entry requirements or higher academic grades for specific courses. If you are uncertain whether your qualifications meet the requirements, please contact the Admission Officer by e-mail, fax or letter.

STEP 2- APPLYING TO STUDY

What are the other documents that required when fill in the application form?
A complete application must include:

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Completed application form
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Official transcripts
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Letters of recommendation
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RESEARCH PROPOSAL (for research candidates only)
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Application fee:RM20 (Malaysian citizen or USD30 (international candidate)
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A passport-sized photograph

What are document that required when fill in the application form?
On the application form. The name and code of the programme must appear exactly as listed in the programmes offered.

Various documents are needed in order to process the application. These include :

These include:

1. Proof of award of your first degree(s). Please submit certified copy of official and complete transcripts from each college or university previously attended.

2. Proof of your ability in the English language if you are an international student.

3. Proof of how your tuition fee and personal maintenance costs are to be met.

4. At least two letters of recommendation about your suitability to pursue your proposed programme of study from people, at least one of whom should, if possible, be a lecturer acquainted with your academic ability. Batch letter needs to be sent in an envelope with the signature of the degree across the seal. Please print two copies of the reference form (can also be downloaded). Complete part one of the form and pass to your referees.

5. Processing fee of USD30.00 for international candidates or RM20 for Malaysian candidates.

6. A passport-sized photograph

7. A RESEARCH PROPOSAL (for research students only)

All documents must be in English (or in Malay language for local candidates). Photocopied certificates and translations of documents must be certified as true and original. The official academic transcripts should be obtained from the university where you completed your undergraduate or master’s degree. It must be accompanied with a statement in English or Malay translation (if the original is in other languages), bearing original signature and showing clearly:

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The emblem, name and address of the institution;
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The date you enrolled at the institution;
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The date you left the institution and degree awarded;
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The course taken and the grades received;
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The system of grading used, indicating the highest and the lowest passing mark.

All sections in the forms must be filled, including the endorsement in Section I and M of the form. Only complete applications should be sent to UTM. The absence of any of the required documents or information may result in a delay in processing your application.

The Application Processing Fee
A non-refundable application fee must be submitted with the application. The processing fee for local candidate is RM20.00. For international students, payment must be in the form of a USD30.00 Banker’s Draft in U.S. dollars drawn on a Malaysian bank. Banker’s Draft, Postal Orders or Money Orders should be made payable to BENDAHARI, UNIVERSITI TEKNOLOGI MALAYSIA. Do not send cash or personal cheque. The full name of the applicant should be clearly printed on the reverse side of the cheques or money orders.

Sending the Application Form before the Dateline

Complete applications, consisting of two application forms, two sets of references in sealed and signed envelopes, transcripts, processing fees, photograph and research proposal (for research candidates) should be sent to:
DEAN
SCHOOL OF GRADUATE STUDIES (SPS)
UNIVERSITI TEKNOLOGI MALAYSIA
UTM SKUDAI 81310
JOHOR MALAYSIA

or

COORDINATOR
POSTGRADUATE PROGRAMMES
ADVANCED IT INSTITUTE (AITI)
UTM CITY CAMPUS, 54100 JALAN SEMARAK
KUALA LUMPUR MALAYSIA

An application may be submitted at any time of year, but applicants are advised to adhere to the following datelines for each admission.

For June admission (SEMESTER I) :

17 March 2006

For December admission (SEMESTER II) :

To be Advised

Where a candidate is seeking financial support from any of the relevant award-making bodies, they should submit the application well in advance of the closing date required by the award-making body.

STEP 3- ADMISSION PROCEDURE

Decisions on Applications

All applications are acknowledged by letter or e-mail.

Provided that your application has been received complete, the acknowledgement letter will state the date by which you should expect to receive a response. This response may take the form of either an offer of admission, an invitation for an interview, a request for further information or a rejection. The date given will normally be six weeks after the closing date. In this letter you will be given a reference number for your application. For each of reference, please remember to quote the number if you contact the University about your application.

If you are accepted for postgraduate study at UTM, you will receive an official offer letter from the Graduate School. If we are unable to offer you a place for your chosen program of study, you will be sent an official letter informing you of this.

The Offer Letter

Your offer will be either:

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Unconditional
This means that you do not need to send further proof of your qualifications;
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Conditional
This means that you must fulfil all the conditions before you are permitted to enrol. If an offer of admission is conditional on the First Degree or Master’s degree examination results, evidence of these should be forwarded to the Graduate School as soon as they are available. As soon as these are received you will be given an "unconditional" offer

ACCEPTANCE

Please respond as soon as you received an offer. A reply card is included with your Admission Booklet. Please read it carefully, mark it as required, sign it and return it. Once you return your reply card to the Graduate Office, your acceptance will be recorded in the Graduate Application Database. We will consider you as having a firm place once you have accepted the offer and met all of the conditions specified in your offer letter.

The enrolment information will be sent to you approximately one month prior to the start of the semester or together with your offer letter. At this stage an application form for on-campus accommodation will be sent to you if this is appropriate to your course.

DEFERMENT

In most programms, it is possible to request deferment until the next available semester. You can request deferment by completing the relevant section in the Acceptance Letter form and return it to the Graduate School by the deadline stipulated in the offer letter. You also can send a written request to the Graduate School in cases where applicants have accepted the offer but later on decided to defer the enrolment. If deferment is approved you will be sent a new letter of offer.

ACCOMMODATION (INTERNATIONAL STUDENTS)

It is policy of the School of Graduate Studies that only single overseas students are guaranteed on accommodation. There are limited self-catering apartments in our new residential college available for postgraduate students with family. There is also limited on-campus accommodation for single local students. Students will receive an Accommodation Booklet and application form once the offer letter has been sent out. If you require University accommodation, you should return the form well before the stated deadline. From mid April (for Semester I admission) and mid-September (for Semester II admission) accommodation will be allocated to students with unconditional offers. It is very important that you inform the School of Graduate Studies as soon as you have met the conditions of your offer. Students who submit late the information relating to meeting the conditions of their offer, may be allocated accommodation on arrival (subject to availability).

ENROLMENT

Pre-arrival and enrolment information will be sent to you approximately one month prior to the start of the semester. The Enrolment Day is normally held on the last Wednesday and Thursday before the start of the new semester. There are two types of registration; enrolment on the program and registration for the subjects. New students are strongly advised to arrive earlier than the registration date to accustom themselves to the new surrounding. Usually there will be a welcoming session held by the Graduate School to brief new students on the graduate academic system in UTM. Please make sure that you are able to attend the session. The date and time of the session is mentioned in the offer letter.


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